Lewis Longhouse: Rental Terms and Conditions, January 2021
When you, as the person making the booking (the lead guest), submit a booking via the online reservation system, you will receive an automatically generated booking summary by email to the address you provide. This booking summary does not form the contract between us (Owner) and lead guest. All bookings are subject to availability and provisional until confirmed by us. We (Owner) will respond to booking requests promptly. Once the booking period, cost and the number and make-up of the party are agreed, we will agree the booking to the lead guest for payment of the deposit. A contract shall only arise when the booking is confirmed in writing via our (Owner) confirmation to you (lead guest) by email and subsequent confirmation of deposit payment received. If the deposit is not paid within 3 days of the booking agreement, unless otherwise agreed, the booking may be cancelled by us. The lead guest must be at least 25 years of age at time of booking and is responsible for ensuring all payments due to us. All prices are for the entire property, not on a per person basis.
A deposit equating to 25% of the total, with a minimum £400 if 25% is lower, is payable within 3 days of the booking request. This includes a non-refundable £150 management fee. The remaining balance is due for payment 6 weeks before arrival or by a date agreed with us. If payment is not received by the agreed date, we reserve the right to cancel the booking. Bookings made within 6 weeks of arrival are due for full payment within 3 days of booking unless otherwise agreed. A security bond of £250 is payable at the same time as the balance and is refunded by us in full if the property is left as found.
Changes of Date
We may consider a change of date after the booking has been confirmed but are not bound to do so. If a date change is agreed, a revised booking confirmation with new dates and any revisions to cost will be provided to the guest. If the guest booking has to be postponed due to new UK/Scottish Government legal Coronavirus restrictions or guidance, we may move the booking to a later agreed date or provide a credit voucher, to the value of any payments made, against the new cost of a future booking.
To minimise inconvenience and cost of cancelled bookings, guests are strongly advised to have UK travel insurance in place. Cancellation by the lead guest must be made in writing (incl. via email) as soon as possible. If the cancellation is received:
If, at any time prior to guest arrival, the property becomes unavailable, unusable or as Owners, we have to cancel the booking for any reason e.g. house emergency, Scottish government covid lockdown restrictions or previous guest testing positive for Coronavirus, then our sole obligation is to confirm the cancellation of the booking to you as soon as possible and reimburse you for all payments made to us or offer credit voucher against a future stay. We shall not be liable to the guest for any type of indirect or consequential damage, losses, costs, expenses or other claims for consequential compensation whatsoever (however caused) incurred by the guest or anyone in the guest’s group which arise from, or in connection with, the property rental. We can help you find similar local alternative accommodation but cannot guarantee this will be available.
Coronavirus (Covid-19) illness prior to or during holiday
We make all guests aware of the measures we have taken to comply with UK/Scottish Government cleaning protocols for self-catering properties in the context of Coronavirus to reduce the risk of spreading the virus. By making your booking, you agree that we have complied with these measures.
If any of the guest party in the same household shows symptoms of, and receives a positive test for, Coronavirus in the 2 weeks prior to your arrival, then you must advise us and cancel/postpone your stay. In these circumstances, as the accommodation has not become unavailable, there is no refund other than the security bond, unless we can rebook the house for cancelled dates in which case the cancelling guest will receive a refund equating to the value of the replacement booking up to the value of their booking payments, minus the £150 booking management fee. By arriving at the property, guests are confirming that they have neither symptoms of, nor received a positive test for, Coronavirus in the previous 14 days and are not within any government quarantine/self-isolating period.
In the event that any guest shows symptoms of Coronavirus on arrival or whilst staying at the property, the group must inform us and leave to return home immediately. If Government regulation prevents you from travelling home on public transport and the guest group is required to self-isolate in the property, you will be required to pay for any total extended stay at the same nightly/weekly rate as per the original booking plus an additional 3 nights charge to allow for post-infection cleaning procedures required by regulation. To minimise the inconvenience and cost of cancelled bookings, guests are strongly advised to have UK travel/holiday insurance in place.
Use of the property
The holiday rental commences at 4pm on the arrival date and departure is 10am on the departure date unless otherwise agreed.
The number of people residing in the property must not exceed four, unless agreed by exception, may only be the named guests in the booking confirmation and the property must not be used for any other purpose. No-one should be invited to stay in the house without the Owner’s permission. We reserve the right to refuse entry to any or all of the guest’s group if this condition is not observed, and generally in the case of any breach of contract by the guest or anyone in the guest’s group. The lead guest is responsible for ensuring that all in their group using the property comply with these terms and conditions and behave lawfully at all times whilst in the property. Failure by any of the group to do so is the responsibility of the lead guest.
Guest Care of the property
You are responsible for shutting and locking all exterior doors and windows and securing the property when absent or sleeping. Smoking is not permitted in or around the house. Lit candles are not permitted in the house. You shall take reasonable care of the property and its furniture, fittings and effects in the house and on the property and leave everything in the same state of repair and condition and reasonably clean and tidy on departure. You are advised of instructions which you should follow in relation to appliances, use of the property and its fixtures and fittings, in the house guides provided. Bicycles and fishing rods are available for use at a guest‘s own risk. These, plus the BBQ unit are for outside use only, a safe distance from the house. We may claim additional costs for cleaning or other damage caused by guests not taking reasonable care.
Problems during your Stay/Breakages
Should you have any problem with the accommodation, please call our housekeeper or us as soon as possible so that we can respond. We will endeavour to fix any problems as quickly as is practical to do so. Any problems, breakages, or damage – however small - should be communicated to us as soon as possible so that we can resolve it and avoid disbenefit to future guests. The lead guest will be held responsible for any reasonable costs resulting from any loss, damage or theft/removal of items by any member of the guest’s party or anyone invited to stay in the house without the Owner’s permission. This will include any non-standard cleaning costs arising. Costs will be deducted from the security bond. If the costs exceed the security bond, the guest will be required to reimburse us as Owner in full for all such losses etc.
Right of Entry
As owners, we nominate a ‘responsible person’ to manage the house in our absence and meet all guests as part of our duty of care for the property. If that cannot be done on arrival, then they will arrange to do so within the first 24 hours. We reserve the right to enter the Property in person or through our responsible person and tradesman at any reasonable time to carry out any necessary repairs, maintenance or for inspection.
Other than medical-assist dogs which would be agreed in advance, animals are not allowed at the property.
Adverse travel conditions
Where there are ferry/flight disruptions due to bad weather conditions or any form of industrial action, we cannot be held responsible for late/non-arrival at the house and cannot offer any refund. The house will remain available for your arrival at any point during your booked period unless cancellation is agreed. To minimise the inconvenience and cost of delayed/cancelled bookings, guests are strongly advised to have UK travel/holiday insurance in place.
Information on the property
We aim to ensure that the information provided by us is accurately conveyed on our website, in brochures and other promotional literature or material produced and circulated by us. There may be small differences between the actual property and its description, as the Owner, we are always seeking to improve services and facilities or are required to adjust facilities and furnishings to comply with health and hygiene guidelines and legislation.
Confirmed bookings are made for the temporary rental of the property for the use of holiday accommodation only and that occupancy is a holiday let to which Section 12(2) and paragraphs 8 to Schedule 4 of the Housing (Scotland) Act 1988 apply. The booking agreement grants guests a right, with our permission, to stay in the house for the agreed period only.
The Longhouse, on the Isle of Lewis, is set low on the hillside 50m walk from the beach with wide, uninterrupted views east, south and west. Soak up the views and watch the skies change through floor-to-ceiling windows, south over the bay and reeds beds, east to stunning sunrises over that bay or west to a sunset over the moors.